Purchase order

Through the purchase requisition to pay process we aim to order the goods and services that UCB needs to meet our business requirements. Following the sourcing process and the signature of your engagement contract (if applicable), a Purchase Order is generated into the UCB system.

Please remember to indicate your Purchase Order number (if applicable) on your invoice and to comply to invoicing guidelines below to ensure a smooth payment processing. Following the process above will help you to successfully work with UCB and to comply with the UCB Code of Conduct.

Please find below the UCB Terms & Conditions of the country you have been contracted for:

For enquiries about purchase orders CLICK HERE or call:  +32 2 386 5799

 

UCB Terms and Conditions - Belgium

EN, FR, NL


Working at UCB sites in Belgium (English and French)

HSE Rules for external companies for UCB campuses in Belgium  - EN
Règlement général HSE pour les entreprises extérieures - campus UCB en Belgique - FR

 

IMPORTANT NOTE : Please make sure to fill in and sign the Appendix 2 “Acknowledgement of receipt of the general HSE regulation” (FR or EN) and to send it back to the mentioned email addresses
 

Plan de protection industrielle et de circulation - Site de Braine-l'Alleud


Pre-Selection Questionnaire for External Contractors - French version

Pre-Selection Questionnaire for External Contractors - English version

IMPORTANT NOTE : Please make sure to fill in and sign the questionnaire and to send it back to the mentioned email addresses.

Invoice payment

UCB routinely optimizes its e-Invoicing solution to enhance payment cycle times. The goal is to significantly reduce the volume of paper invoices. In parallel UCB is focusing on the electronic delivery of purchase orders (where applicable) to further automate the processing of purchase orders and invoices.

As a result, all suppliers are required to use our electronic invoicing solution, unless prohibited in your country by mandatory law or unless the parties have agreed otherwise in a written agreement. 

Please note that our electronic invoicing solution is not used in the following countries: Brazil, Turkey, Russia, and China.

There are 2 options for electronic invoicing at UCB to choose from:

 

Free solution for electronic invoice creation

UCB offers to suppliers a free of charge solution which has the following advantages:

  • Automatic conversion of purchase orders into an electronic invoices
  • Improve invoice accuracy
  • Faster payment
  • Real time invoice status notifications.


Learn more here.

Automated invoicing process

UCB encourages the option to transform your operations with full ERP integration, it has the following advantages:

  • Automated workflows
  • Faster invoicing process
  • Faster payment process
  • Reduced errors


This solution is provided by a third party (Ariba) with associated fees.

Learn more here.

Invoicing requirements

UCB is committed to ensuring timely and accurate payments, provided that valid purchase orders (where applicable) are issued, and all invoicing requirements are met.
To support this process, all invoices must be submitted via Ariba, our designated invoicing platform. Ariba helps streamline invoice processing and ensures greater accuracy. Please note that inaccurate or non-compliant invoices will be rejected, and resubmission will be necessary.

If electronic invoicing via Ariba is not yet available in your country, or if electronic invoicing is prohibited in your country by mandatory law, or if PDF invoicing has been mutually agreed upon in a written agreement, please ensure that invoices are sent to the correct UCB mailing address.

Below, you will find the UCB invoicing guidelines for the relevant country where you are contracting with us:

For enquiries about invoice payment status CLICK HERE or call:  +32 2 386 5799

 

Invoicing guidelines - Belgium

EN, FR, NL

4 December 2019 Communication - UCB Biopharma SRL

EN, FR, NL

Responsible Sourcing Standards for Business Partners

Suppliers code of conduct form a key part of procurement’s efforts to drive sustainability, outlining UCB’s set of values and principles that it expects suppliers should follow. You can find it here:

Find the Responsible Sourcing Standards for Business Partners in your language

Select a language